- Which is better, Pricefic or Wave?
- What is Pricefic?
- What is Wave?
- Pricing compared
- Features compared
- When Wave is the better choice
- When Pricefic is the better choice
- How to switch from Wave to Pricefic
Which is better, Pricefic or Wave?
It depends on where your business operates and how you work. If you are in the US or Canada and want a free tool with built-in card payments and payroll, Wave is the better choice. If you want to pay only when you send documents, with no monthly subscription, and you also want quotes, receipts, projects, a CRM, email campaigns, and a business website in the same account, Pricefic is the better choice. Pricefic also suits businesses outside North America, including Nigeria, where you can buy credits in naira through Paystack.
What is Pricefic?
Pricefic is invoicing and accounting software for freelancers and small businesses. It creates and sends invoices, quotations, and receipts, tracks income and expenses with double-entry bookkeeping, and produces a Trial Balance, Balance Sheet, and Income Statement. It also includes customer management, project tracking, order forms, email campaigns, and simple business websites.
Pricefic runs on pay-as-you-go credits instead of a monthly plan. You spend credits when you create, send, or download documents and run other paid actions. Credits never expire.
What is Wave?
Wave is accounting and invoicing software for small businesses in the US and Canada. Its free Starter plan includes unlimited estimates, invoices, bills, and bookkeeping records. Its paid Pro plan adds automatic bank imports, receipt capture, and automated late payment reminders. Wave also sells payroll and bookkeeping services as add-ons.
Pricing compared
As of October 2026, the published prices are:
| Pricefic | Wave | |
|---|---|---|
| Entry price | Free account, then credits from $5 for 10 credits | Starter plan: $0 |
| Paid options | Credit packs: 50 credits for $10, 200 for $25, 1,000 for $50, bought once or as a monthly refill | Pro plan: $19 USD per month or $190 per year |
| Do unused credits or plans expire? | Credits never expire | Pro renews monthly or yearly until cancelled |
| Card payment fees | No Pricefic processing fees on invoices; you list your own payment methods | 2.9% + $0.60 per card transaction on Starter, lower on Pro for the first 10 transactions each month |
| Payroll | Not included; the HR module keeps employee records | Add-on from $40 USD per month plus $6 per employee |
Wave prices are taken from Wave's public pricing page. Check their site for the latest figures before you decide.
The key difference is the model. Wave's Starter plan is free, and Wave earns money when your clients pay by card and when you upgrade. Pricefic charges for the documents and actions you use, which suits businesses that invoice irregularly or want to avoid another monthly subscription.
Features compared
| Feature | Pricefic | Wave |
|---|---|---|
| Invoices and estimates | Yes | Yes |
| Receipts | Yes, as a separate document type | Payment receipts on paid invoices |
| Recurring invoices | Yes | Pro plan |
| Automatic payment reminders | Yes | Pro plan |
| Double-entry bookkeeping and reports | Yes | Yes |
| Bank statement import | PDF statement import with review before posting | Automatic bank feeds on Pro (US and Canada) |
| Customer management (CRM) | Yes | Basic customer list |
| Projects | Yes | No |
| Order forms | Yes | No |
| Email campaigns and websites | Yes | No |
| Built-in card processing | No | Yes (US and Canada) |
| Payroll | No (HR records only) | Yes, as a paid add-on (US and Canada) |
When Wave is the better choice
Choose Wave if most of these apply to you:
- Your business is in the US or Canada.
- You want your clients to pay invoices by card or bank transfer from a link inside the invoice.
- You need payroll in the same tool as your books.
- You want automatic bank feeds and are happy to pay a monthly subscription for them.
- You send many invoices each month and only need invoicing and bookkeeping.
When Pricefic is the better choice
Choose Pricefic if most of these apply to you:
- You do not want another monthly subscription and prefer to pay only when you send documents.
- Your business is outside the US and Canada, or you run more than one business from one account.
- You send quotes that turn into invoices, and you want receipts as their own documents.
- You want branded templates and full control over how your invoices look. See our guide to invoice design that gets you paid faster.
- You want your CRM, projects, order forms, email campaigns, and a business website and domain email in the same account as your books.
How to switch from Wave to Pricefic
- Export your customer list and open invoices from Wave.
- Create a free Pricefic account and add your business details and logo.
- Add your customers and recreate any open invoices so you can track payment in one place.
- Set up recurring invoices for retainer clients. Our guide on recurring invoices vs manual billing helps you choose which clients to automate.
- Turn on automatic payment reminders so overdue invoices follow up on their own.
- Import your bank statements each month and reconcile them. Our monthly bank reconciliation guide walks through the routine.
Both tools are good at what they are built for. Pick the one whose pricing model and feature set match how your business actually runs.
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