Build on a proper account structure
Use a chart of accounts and ledger-driven workflow so financial records are not trapped in disconnected spreadsheets. This gives you cleaner categorization and a more reliable base for reporting.
Capture transactions with enough detail
Record income and expenses with category selection, bank account context, supplier or project references, and attachments when supporting evidence matters. That makes day-to-day bookkeeping easier to review later.
Reconcile imported bank activity
Bring bank-statement data into a review workflow, detect likely duplicates, classify transactions correctly, and confirm what should become posted records. This reduces repetitive manual entry work.
Keep inventory connected to your records
Track stock-aware items, adjust quantities, and review movement history without treating inventory as a completely separate system. This helps when item usage and document workflows affect the books around them.
Turn bookkeeping work into usable reports
Once records are categorized and posted properly, Pricefic turns them into trial balances, balance sheets, and income statements you can review online or export for internal and external use.
Core bookkeeping workflow
1. Structure
Set up the right accounts
A usable bookkeeping system starts with account categories that match the business.
2. Record
Capture transactions and evidence
Add income, expenses, attachments, and related context as records are created.
3. Reconcile
Review bank activity
Compare imported statement data against what is already in the books.
4. Adjust
Handle inventory and entries
Make stock adjustments and journal entries where the workflow calls for them.
5. Report
Review the financial output
Use reports and exports for month-end review, planning, and accountant collaboration.
Related guides and pages
Transactions
See how transaction capture, attachments, and invoice-linked payments work.
Reporting
Review the reports produced from your bookkeeping records.
Inventory
Explore stock tracking, quantity adjustments, and movement history.
Accounts and Ledger Guide
Understand the accounting structure behind the workflow.
Frequently Asked Questions
Common questions about bookkeeping structure, reconciliation, inventory tracking, and reporting in Pricefic.